Recruitment software that fits a UK desk

Small things signal whether software was built for you or translated for you. A CV is a CV, not a resume. A role is a vacancy or an assignment, not a req. A candidate on a contract desk has a day rate and an umbrella or limited-company arrangement, not an hourly wage and a W-2. Notice periods run in weeks and months, not two weeks by default.

Currency fields carry the currency they were quoted in, so a salary expectation of fifty-five thousand is stored as GBP and not silently compared against a USD band. Dates render day-month-year. Addresses take a postcode rather than a five-digit ZIP, and county is an optional field rather than a required state dropdown.

None of this is clever. It is simply the difference between a system a recruiter trusts and one they route around with a spreadsheet.

Off-payroll working is the single largest piece of process a UK contract desk carries that a US-built system does not anticipate. Surhires records the IR35 determination against the contract placement itself: inside or outside scope, who made the determination, the date it was made, and where the status determination statement is filed. The field is mandatory before a contract placement can be closed, in the same way a coded disposition is mandatory before a candidate can be rejected.

That is a capability statement and not a compliance claim, and the distinction matters. The product gives you a structured place to record the determination and an audit trail showing when it changed. It does not make the determination for you, it does not assess a role, and it is not tax advice. Whether your engagements are correctly classified is between you, your client and your accountant.

What it does buy you is the ability to answer a question. When a client or an auditor asks which of your live contractors are inside scope and who signed off on each, that is a filter on a list rather than an afternoon in a filing cabinet.

Right to Work checks are a workflow you run, not a certification we hold. What the product does is give the workflow somewhere to live. Documents are captured against the candidate record with a document type, an issue date and an expiry date, and the expiry generates a reminder before it lands rather than after.

Where a share code has been used, the code and the date it was checked are stored as structured fields. Where a physical or IDVT check was carried out, the person who performed it and the date are recorded. A candidate cannot be moved to placed on a stage machine configured to require it until the check is present.

The compliance posture we publish for this is deliberately narrow: document capture and expiry reminders against the candidate record, with the verification itself remaining your process. We are not going to tell you we have solved a statutory duty that is yours.

A UK agency database is a pile of personal data held for a commercial purpose, and the obligations that come with it are not optional. Every candidate record carries the lawful basis you are relying on, when and through which channel it was captured, and what the candidate was told at the time. Retention windows are configurable per record type, and a record that goes dormant past its window is flagged for review or erasure rather than quietly ageing.

Subject access and erasure are workflows rather than support tickets. A candidate who asks what you hold can be answered from the record. A candidate who asks to be removed is removed, including parsed text, uploaded files and message history, with a note that the request was fulfilled and when. Financial records tied to a completed placement are retained where law requires it, and the workflow says so rather than pretending everything vanished.

You remain the controller for the candidate data you hold. Surhires is a processor and publishes a data processing agreement and a sub-processor register accordingly.

CV-Library and Reed are the boards that matter to most UK agencies, and it would be easy to put two logos on this page and move on. Here is the real state. Posting to LinkedIn and Indeed ships today. The CV-Library connector is in development and is not something you can switch on this week. Reed is not built and carries no dated commitment. Multi-board posting, where one vacancy goes to several boards from one form, is in build for the Wave 1 release rather than shipping now.

Until those land, the honest workflow is that you post on the board's own interface and bring applicants in through email capture and bulk CV import, which are live. Bulk import parses a folder of CVs into structured records, runs duplicate detection during the import rather than afterwards, and preserves the original file alongside the parsed text.

We will update the integration pages when each connector goes live, with the date. Nothing on this site shows a board logo it has not earned.

The GBP figures on the UK pricing page are conversions from the USD list price and are flagged as unconfirmed pending a founder decision. They are close enough to budget against and not yet a signed-off price sheet. When the sterling pricing is locked we will say so on the page and date it.

The commercial terms themselves are settled: a three-seat minimum on Starter and Professional, a fourteen-day trial with no credit card, no free-forever tier, and annual billing that takes roughly seventeen percent off the monthly rate. Enterprise carries a platform fee alongside seats, quoted in USD, and onboarding or migration work is scoped and priced at the point of sale rather than published as a number.

Support is Monday to Friday, 8am to 8pm Eastern Time. In practical terms that is roughly one in the afternoon until one in the morning UK time. Your morning is not covered; your afternoon is. Onboarding sessions, migration calls and account reviews are scheduled inside that window, which for a UK desk usually means an afternoon slot.

This is the clearest cost of buying from a supported market rather than a launch market, so it belongs on the page rather than in a footnote. If your desk needs a nine-in-the-morning answer on a Tuesday, weigh that honestly before you buy.